Special Meeting of Council re Amendments to the Mayors Proposed 2026 Annual Budget

THAT the Special Meeting of Council re Amendments to the Mayor's Proposed 2026 Annual Budget agenda dated November 3, 2025, be adopted as presented.

THAT the 2026 Annual Mayor’s Proposed Budget be amended as follows:  Page 37, Administration Budget – OPP: Increase the allocation for OPP Contracted Services from $1,946,500 to $2,038,000 to reflect a total 11% rate increase cap from the 2025 revised OPP billing, per correspondence from the OPP.

THAT the 2026 Annual Mayor’s Proposed Budget be amended as follows:  Page 80, Infrastructure Capital Projects – Building Condition Assessments: Change the allocation for the Building Condition Assessments capital project to reflect $45,600 funded from property taxation, $13,600 funded from the Water ratepayers’ designated budget, and $20,800 from the Wastewater ratepayers’ designated budget.

THAT the 2026 Annual Mayor’s Proposed Budget be amended as follows:  Page 80, Infrastructure Capital Projects – Yard 3 Fuel Monitoring: Change the allocation for the Yard 3 Fuel Monitoring capital project from property taxation to the Modernization Reserve, reflecting a $35,000 reduction to the levy-funded portion of the budget;  Page 80, Infrastructure Capital Projects – Fleet Management Software: Change the allocation for the Fleet Management Software capital project from property taxation to the Modernization Reserve, reflecting a $40,000 reduction to the levy-funded portion of the budget;  Page 80, Infrastructure Capital Projects – Yard 1 Building Renovations: Change the allocation for the Yard 1 Building Renovations capital project to reflect $100,000 funded from the Modernization Reserve for adding a generator, reflecting a $100,000 reduction to the levy-funded portion of the budget.

THAT the 2026 Annual Mayor’s Proposed Budget be amended to remove the following item:  Page 80, Infrastructure Capital Projects – Yard 3 Fuel Monitoring: Remove the proposed allocation of $35,000 to install a fuel monitoring system at Yard 3 for efficiency.

THAT the 2026 Annual Mayor’s Proposed Budget be amended to remove the following item:  Page 80, Infrastructure Capital Projects – Yard 1 Building Renovations: Change the allocation for the Yard 1 Building Renovations capital project to remove $100,000 funded from property taxation for lunchroom renovations and stormwater upgrades, reflecting a $100,000 reduction to the levy-funded portion of the budget.

THAT the 2026 Annual Mayor’s Proposed Budget be amended as follows:  Page 49, Fire Budget – Fire Prevention Officer/Training Coordinator: Reduce the allocation to the 2026 Fire Budget from $110,900 to $51,700 to change the Fire Prevention Officer/Training Coordinator from a full-time equivalent position to a part-time position.

THAT the motion before Council be amended to increase the funding allocation from $10,000 to $25,000:  Add a new operating budget item for a grant expense to the Brechin-Mara Legion Branch #488 Building Fund for renovations, with an allocation of $25,000 funded from General Reserves.

THAT the 2026 Annual Mayor’s Proposed Budget be amended to include the following new item:  Page 37 – Administration Budget – Grant-Expense: Add a new operating budget item for a grant expense to the Brechin-Mara Legion Branch #488 Building Fund for renovations, with an allocation of $10,000 funded from General Reserves.

THAT the 2026 Annual Mayor’s Proposed Budget be amended to remove the following:  Page 79 – Infrastructure Budget: Change the allocation to the 2026 Infrastructure Budget by $64,800 to remove the two Winter Patroller six-month contract positions, reflecting a $64,800 decrease to the levy-funded portion of the budget.

THAT the 2026 Annual Mayor’s Proposed Budget be amended as follows:  Page 49 – Fire Budget – Reserves-Expenses: Reduce the allocation to the 2026 Fire Budget Reserves-Expenses from $350,000 to $250,000 to reflect partial removal of the investment to reserves to set money aside to fund the expansion of Fire Station 1, reflecting a $100,000 decrease to the levy-funded portion of the budget.

THAT the 2026 Annual Mayor’s Proposed Budget be amended to remove the following:  Page 29 – Council Budget and Page 37 – Administration Budget: Change the allocation to the 2026 Council Budget by $39,000 and Administration Budget by $39,000 to remove the full-time equivalent Executive Assistant to Mayor, Council & Corporate Services position, reflecting a $78,000 decrease to the levy-funded portion of the budget.

THAT the 2026 Annual Mayor’s Proposed Budget be amended as follows:  Recognize the additional funding from the Ontario Municipal Partnership Fund in the amount of $97,500 and allocate it to the General Reserve.

THAT Council receive and adopt Report TR-07-25 to meet the requirements of Ontario Regulation 284/09, which requires municipalities to explain the impact of excluded non-cash expenses, such as amortization and employee benefits, on the Township’s overall financial position.

THAT Bylaw 2025.63, a bylaw to confirm the proceedings of the Special Council Meeting regarding Amendments to the Mayor's Proposed 2026 Annual Budget held on November 3, 2025, be considered read a first, second and third time and finally passed.

THAT the Special Council Meeting regarding Amendments to the Mayor's Proposed 2026 Annual Budget held on November 3, 2025, be adjourned at 1:57 p.m. AND THAT the Regular Council Meeting of November 3, 2025, be reconvened.