Regular Council

THAT Council consents to the return of Councillor Bell to her seat at the October 6, 2025, Council meeting, following her public apology for the disorderly conduct at the September 22, 2025, Council meeting, in accordance with Sections 4.3.(g) and 4.4.(i) of the Township’s Procedure Bylaw.

THAT the Council Agenda dated October 6, 2025, be adopted as presented.

THAT the minutes of the following meetings be adopted, having been printed and distributed:  Council Meeting Minutes Dated September 22, 2025  Council Meeting Closed Session Minutes Dated September 22, 2025

THAT Council recess and convene as Committee of the Whole at 10:52 a.m.

THAT, pursuant to Section 239(4) of the Municipal Act , 2001, S.O. 2001, c.25, notice is hereby given that the Committee of the Whole intends to hold a closed session meeting in the Richard P. Bates Boardroom to deal with matters pursuant to Section 239(2) (i) of the said Act (Third-Party Financial Information).

THAT Committee of the Whole rise from closed session at 11:19 a.m. and reconvene in open session and report.

WHEREAS the Township of Ramara is under a new budget framework for the 2026 Budget Process, following Part VI.1 Special Powers and Duties of the Head of Council of the Municipal Act , 2001, where Council will have the opportunity to introduce proposed amendments to the 2026 Budget; AND WHEREAS the Township of Ramara is desirous to purchase new Building Permitting software using funding allocated from the 2026 Budget, with a requirement to enter into a contract with the vendor in fall of 2025 to begin implementation, which includes the allocation of appropriate funding; NOW THEREFORE BE IT RESOLVED: THAT Report BP-39-25, including both open session and closed session versions, regarding Purchase of Building Permitting Software be received; AND THAT Council supports the purchase and implementation of the PSD Citywide Building Permit Module Software in the fall of 2025, as set out in Report BP-39-25, at an estimated cost of $33,900 plus HST; AND THAT Report BP-39-25 be

THAT Report AD-24-25 dated September 26, 2025, regarding Overview of Township of Ramara 2026 Budget Process be received as information.

THAT Report ID-31-25 regarding the Award of Tender for Slurry Seal Surface Treatment, dated October 3, 2025, be received; AND THAT Duncor Enterprises Inc. be awarded the contract for Infrastructure Tender ID-03-2025 for the Slurry Seal Surface Treatment in the amount of $187,255.20 plus HST; AND THAT the Mayor and Clerk be authorized to enter into the agreement to execute this tender; AND THAT Report ID-31-25 be

THAT Report ID-32-25 regarding Award of Tender for Hot Mix Asphalt Surface Treatment, dated October 3, 2025, be received; AND THAT Georgian Paving (a division of Miller Paving Inc.) be awarded the contract for Infrastructure Tender ID-08-2025 for the Hot Mix Asphalt Surface Treatment in the amount of $537,769.11 plus HST; AND THAT the Mayor and Clerk be authorized to enter into the agreement to execute this tender; AND THAT Report ID-32-25 be

THAT the recommendations of Committee of the Whole be

THAT recommendations as set out on Consent Agenda A: Reports from the September 22, 2025, Committee of the Whole meeting be adopted as presented, including:  12.1.1. 2024 Annual Building Department Report  12.1.2. Flag Use Policy  12.1.5. 2025 Mid-Year Financial Review  12.1.6. Funding Opportunity - Safe and Active Schools AND with the exception of the following reports, which shall be discussed and voted upon separately:  12.1.3. Canine Control By-Law  12.1.4. Shorewall/Retaining Wall – Building Code

THAT the motion before Council be amended to include the following:  AND THAT staff be directed to prepare a Council Information Package memo advising Council of standardized language and colours for signage related to the Canine Control Bylaw.

THAT Report BP-34-25 dated August 8, 2025, regarding Shorewall/Retaining Wall - Building Code be received; AND THAT Council support the interpretation of shorewalls as retaining walls regulated under the Ontario Building Code when meeting the criteria set out in Division A, Section 1.3.3.5; AND THAT Bylaw #2017-25 be amended as set out in Schedule "A" to this report. Ayes: Basil Clarke, Keith Bell, David Snutch, Jennifer Fisher, Dana Tuju, and Joe Gough Nays: Sherri Bell

THAT recommendations as set out on Consent Agenda B: Reports from the Current Meeting for the regular meeting of Council held on October 6, 2025, be adopted as presented, including:  11.5.1. Purchase of Building Permitting Software  11.5.3. Award of Tender – Slurry Seal Surface Treatment  11.5.4. Award of Tender – Hot Mix Asphalt Surface Treatment

THAT the Climate Action Committee Chair correspondence dated September 29, 2025, regarding request for Council's input on a Climate Action Workplan be received as information.

THAT the Integrity Commissioner’s Final Report dated September 26, 2025, regarding Code of Conduct Complaint – Final Report – Councillor Sherri Bell be received; AND THAT Council adopt and enact the recommendations contained in the report, specifically:  That Council suspend Councillor Sherri Bell’s remuneration for a total of 60 days, comprised of: 30 days for breaching Council’s communication resolution; and 30 days for breaching Sections 5.13 and 6.1 of the Code of Conduct.

THAT Council receive the correspondence from the Rural Ontario Municipal Association regarding the ROMA 2026 Annual Conference; AND THAT the following members of Council be registered to attend the ROMA 2026 Annual Conference with expenses, taking place from January 18 to 20, 2026:  Councillor Fisher  Councillor Tuju  Councillor Gough Ayes: Basil Clarke, Keith Bell, David Snutch, Jennifer Fisher, Dana Tuju, and Joe Gough Nays: Sherri Bell

THAT the motion before Council be amended to include the following:  AND THAT the funding request from the Child & Youth Advocacy Centre of Simcoe Muskoka be forwarded to the 2026 Budget process and the County of Simcoe be encouraged to provide financial support on behalf of County of Simcoe member municipalities;  AND THAT this resolution be forwarded to all County of Simcoe member municipalities and the cities of Barrie and Orillia.

THAT the deputation from Brad Spiewak, Director of Community Housing; Andrew Scavarelli, Director of Housing and Homelessness Services; and Samantha Zuercher, Director of Early Learning and Child Care System Management of the County of Simcoe regarding Social and Community Services Updates be received as information.

THAT Council reconsider Resolution Number CR.181.25 from the Council meeting held on June 23, 2025, with respect to an enquiry motion directing staff to look at the feasibility, options, and opportunities for a Sports Dome to be located in the Township, including, but not limited to, public-private partnerships and corporate sponsorships:  THAT staff be directed to look at the feasibility, options and opportunities for a Sports Dome to be located in the Township, including but not limited to private public partnerships and corporate sponsorships. Resolution Number CR.256.2025 Moved by Keith Bell Seconded by David Snutch THAT Council reconsider Resolution Number CR.181.25 from the Council meeting held on June 23, 2025, with respect to an enquiry motion directing staff to look at the feasibility, options, and opportunities for a Sports Dome to be located in the Township, including, but not limited to, public-private partnerships and corporate sponsorships. Ayes: Basil Clarke, Keith Bell, David Snutch, Jennifer Fisher, Dana Tuju, and Joe Gough Nays: Sherri Bell

THAT staff be directed to look at the feasibility, options and opportunities for a Sports Dome to be located in the Township, including but not limited to private public partnerships and corporate sponsorships. Ayes: Basil Clarke, Keith Bell, David Snutch, Jennifer Fisher, Dana Tuju, and Joe Gough Nays: Sherri Bell

THAT Bills 2025.40, 2025.41, and 2025.42 be read a first, second, and third time, and finally passed as Bylaws.

THAT Bill 2025.39., being a Bylaw to amend Bylaw 2017.25 regarding the construction and maintenance of shorewalls within the development known as Lagoon City, be read a first, second, and third time, and finally passed as a Bylaw. Ayes: Basil Clarke, Keith Bell, David Snutch, Jennifer Fisher, Dana Tuju, and Joe Gough Nays: Sherri Bell

THAT Bylaw 2025.59, being a bylaw to confirm the proceedings of the Council meeting held on the 6th day of October, 2025, be considered read a first, second, and third time, and finally passed.

THAT the Council meeting of the Township of Ramara held on October 6, 2025, be adjourned at 12:56 p.m.